01572 717254   Launde Road, LE7 9XB
  Launde Road, East Norton, LE7 9XB   01572 717254 Contact Us Find a Retreat

Launde Abbey Conference & Meeting Centre

One of our meeting rooms

One of our meeting rooms

Launde Abbey is an ideal venue for conferences and meetings, particularly when delegates need time for decision making and inspiration and need to step away from the usual pressures of business.

C.-Evans-Pond-Swan-House.-JPEG-150x150Situated in beautiful rural countryside, within easy reach of Leicester, Peterborough, Stamford and Corby via the A1 and A47, Launde Abbey is centrally located and easily accessible by rail and air with mainline stations at Leicester, Peterborough and Market Harborough and airports at East Midlands, Birmingham and Stansted. Trains servicing Launde Abbey come into Oakham station from all of these locations, where taxis are available.

Bishops-Room-in-Main-House-300x199With fully serviced conference facilities incorporating versatile meeting accommodation, audio/visual equipment, free parking and modern facilities that are perfect for residential or day meetings, Launde Abbey is a unique and hidden treasure away from the hustle and bustle of the city.

The conference facilities are complemented by our comfortably appointed en-suite bedrooms, all of which have desks and hospitality trays, allowing delegates to be completely self-contained if required. We can also offer dedicated disabled-friendly bedrooms.

The-Stables-Front-Entrance-300x199 We can offer a range of meeting spaces, for between 2 and 80 people. Our largest conference room is located in our Stable Block, which also has residential accommodation, offering guests a self-contained conference space. There are also breakaway spaces in this area for your additional meeting needs.

Our Facilities:

The meeting rooms can be configured in a variety of ways:

theatre_h55
Theatre
boardroom_h55
Boardroom
classroom_h55
Classroom
cabaret_h55
Cabaret
open_boardroom_h55
Open Boardroom
reception_h55
Standing Reception

The Stables Conference Room can also be split in half with floor to ceiling room dividers, to make two smaller meeting rooms — Orchard View and Pond View.

Meeting Room Capacities

— which makes the capacity of the available spaces in these different configurations:

Theatre Boardroom Classroom Cabaret Open
boardroom
Reception
(standing)
Stables conference room(Orchard View and Pond View combined) 80 30 40 50 30 80
Orchard view 30 15 20 25 15 40
Pond view 30 15 20 25 15 40
Coach House 15 10 10 15 10 25
Stables sitting room 12 12 12 20

Planning your event

The Conference Team at Launde Abbey will be on hand to support you through every step of your conference or meeting, but please use the notes below as a guide to help you in your initial planning.

1. Appoint a project manager to co-ordinate the event

Administration will be easier if someone is in overall charge of the event. There will probably be a team of people involved in the event, but finding someone who is organised to co-ordinate all the aspects of the event will help things run more smoothly.

2. Decide upon a theme or title for the event and design a programme

This will help you when you are speaking to sponsors, speakers and venues and will allow you to see if timings are appropriate.

3. Arrange sponsorship

If you require sponsorship or financial backing for the event ensure this is in place prior to booking speakers and venues as there may be cancellation clauses which could prove costly if you are unable to go ahead.

4. Finding a Venue

It is important to plan well ahead of your conference or meeting. If it is a large conference and you are expecting people to travel long distances or give up large amounts of time, you should book your date, time and venue at least a year in advance to allow participants to make appropriate travel plans. Popular venues will usually take bookings at least a year in advance, so this is not unusual and some may even require more notice at busy times of the year.

Ensure the venue is appropriate for the type of event you are organising. Discuss your requirements with the conference team before making a final booking. This should include details of the meeting room layout you are planning, equipment required and additional syndicate room requirements. Get to know the conference staff and if possible visit the venue to get a feel for the location and facilities available.

Consider your catering requirements. Organise appropriate refreshment breaks and choose your food according to the requirements of the event.

5. Investigate Speakers

Ensure your speaker is available on the day(s) you have chosen and determine if overnight accommodation is required for him/her. Discuss how they will travel to and from the venue and who will be responsible for arranging this. Check what equipment or props your speaker will require. Will they be issuing handouts or other materials and how will they be produced?

6. Marketing the Event

Consider how you will make people aware of the event. Will it be by invitation only or will you need to advertise it to a wider audience? Ensure marketing is done in good time to ensure there are no last minute panics.

7. Organise the administration of the event

Ensure that accurate records are kept of bookings, including the contact details of participants, special requirements, ie, overnight accommodation, diets, mobility issues or disability. Confirm the details to participants, speaker(s) and venue. Brief event staff on the details of the event. Arrange cancellation insurance and ensure the venue staff are aware of any changes to the programme and final numbers. Any special diets or unusual catering requirements should be notified in advance so there are no surprises on the day.

Collate all registration forms, badges and other equipment, ready for the big day. If possible visit the venue to finalise the event. Check equipment is in working order and that all presentations and papers are ready.

8. On the Day

Ensure the events team arrive at the venue at least 1½ hours prior to the start of the event. Make a final check on equipment and confirm that the staff are aware of their roles and are ready to receive participants ½ an hour prior to the start of the event. Make sure all registration materials and name badges are visible and that participants will be able to find you within the venue. Ensure there are staff on hand to provide help to participants throughout the event.

9. After the event

Ask delegates for feedback to ensure you determine the satisfaction levels of participants and to enable you to make possible improvements and gain ideas for future events. This can be done on the day or by follow-up letter afterwards. If you are booking further conferences this could be a useful way of getting participants to sign up for these in advance.

Menus

Our expert chefs are able to offer different levels of buffet lunch to suit your own individual requirements, including specific dietary needs. For residential guests our dinner menu is very comprehensive. Evening meetings or receptions are also possible if required.

Wherever possible we use locally-produced food in our kitchens, including fruit and vegetables grown in our own kitchen-garden.

Refreshing Fairtrade tea/coffee and pastries or home-made biscuits are available mid-morning and delicious tea and cake are served mid-afternoon. Continental and cooked breakfasts can also be provided for early morning meetings.

FLOOR PLANS

Distances to Launde

  • Leicester 16 miles
  • Melton Mowbray 10 miles
  • Nottingham 37 miles
  • Peterborough 29 miles
  • Sheffield 79 miles
  • Birmingham 60 miles
  • London 102 miles
  • Oakham 6 miles -taxis from Oakham Railway Station to Launde take 10–15 minutes

We are always happy to discuss your individual requirements and our friendly and helpful conference team will be delighted to work through every aspect of your meeting or conference with you – from the very first idea to the event itself.

 

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The Retreat House for the Dioceses of Leicester and Peterborough
Chairman of the Trustees: Ven. Tim Stratford Company Number: 07469311 Charity Number: 1140918
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